Top 5 ways to save time when planning your Tradeshows with ShowGo softwareMay 21st, 2012 | Posted by in Trade Show Management Software
We here at Seattle Software Corp want you to get the most out of your tradeshow planning software, so we’ve put together a Top 10 list of ways to save time using ShowGo. We’re starting with 5 and will wrap up with the second half next week.
Let get started!
Top 5 ways to save time with your trade show planning software ShowGo.
1. Event Duplication Wizard – Copying tradeshow data when planning new events
If you like to save time, the Event Duplication Wizard’s for you! Since most of us have reoccurring events from year to year or similar shows throughout the year, once you’ve entered data into the first event the Event Duplication Wizard will allow you to copy that data as many times as you like. You can pick and choose the aspects of the first event that you want to copy over into the new event instead of having to re-enter the information into a blank form. Basic Event Information, Tasks, Scheduling, ROI, Inventory and Budget can all be brought over. You can even create a budget for next year’s show based on last year’s actual expenses for that show.
No tradeshow management software program other than ShowGo has this feature. This wizard will save you at least 3-4 hours per event.
2. Task/Budget Templates – Apply preset templates to new events
Like the Event Duplication Wizard, the Tasks and Budget Templates are a huge time-saver when shows occur on a year to year basis or similar shows happen during the course of the year. Instead of entering and reentering the tasks one by one over and over, entering tasks via the task template can save you a lot of time and increase accuracy, making sure you haven’t missed a thing. You’ll never miss a deadline again! These advantages are also seen in the Budget section.
3. Export to Excel – Export screen data into Excel ShowGo’s Reporting modules
ShowGo’s Reporting Module is one of its greatest strengths. But if you want a super quick and easy way to export and print the Event List, Contact List, Tasks List, or any of the ShowGo lists, this is what you’re looking for. Just go to that screen, click on File and select Export to Excel and you’re good to go. Excel will retain the way you’ve grouped, sorted and filtered the information as well. It’s just another way that ShowGo allows you to get your information out of the software quickly and easily.
4. Create Appointment – Email Schedules/Appointments to Personnel
Updating Event attendees and sales reps on what their schedule will be for an upcoming show can be a bit time consuming. But with the ‘Create Appointment’ feature this process has simplified all that. In the Scheduling module, just click ‘Create Appointment’, and ShowGo will open Outlook with a new appointment, addresses it to the Personnel and grabs the booth info, schedule, etc for that event. You can even attach a report. Once you’re ready to send it out, click Send. Personnel receive the Appointment request and when they click Accept, it’ll go directly into their calendar. It’s just that easy.
5. Add Invoice – Adding Invoices to tradeshows without opening the Event Form
If you add invoices on a regular basis for your tradeshows, then check this out this feature. Whether you’re on the Calendar or the Event List view, select the Event you want to work on, Right click and select ‘Add Invoice’ . The Invoice Form opens immediately for that event. There’s no need to have to open the Event Form. You’ll quickly see how much time you’re saving via ‘Add Invoice’ method.
There is it. Your top 5 ways to save time using your tradeshow planning software ShowGo. Next week I’ll show you 5 more ways.
Seattle Software Corporation
Creators of ShowGo
Trade Show Management Software